On Lok PACE

We are a non-profit committed to our participants.

Dedicated to The Care of Elders:

PACE (Program of All-Inclusive Care for the Elderly) was developed to answer the many problems around caring for frail seniors. The PACE model is centered on the belief that it is better for the well-being of seniors with chronic care needs and their families to be served in their community whenever possible.

Seniors, their family members, and caregivers face many issues, including transportation to appointments, management of medications, coordination of medical care from different specialists, lack of social interaction, and ability to stay alone at home. On Lok PACE participants receive in home care services and transportation to a On Lok PACE center for primary medical care, social and recreational activities, and other senior care services.

We understand the importance of a system that works together. Your expertise, drive and passion can help us carry out our mission to improve lives and advance healthcare.

Join our team of leaders to begin a rewarding career!

POSITION SUMMARY: Under the direction and broad supervision of the Director of Program Operations, the Administrative Assistant provides project coordination and administrative support to the Director and Senior Health Services Program Operations. He/she applies professional skills, knowledge and judgment to perform a broad range of administrative duties.

DUTIES / RESPONSIBILITIES:

1. Assist the Director with internal and external communications (e.g. schedule; prioritize mail; screen telephone calls and walk-in visitors; draft correspondence, forms, and graphs; research, organize and document various information).
2. Prioritize and track multiple demands from program staff for the Director.
3. Provide administrative support and project coordination for various program/administrative committees, departmental staff, and student internships as assigned by the Director.
4. Performs complex tasks within a work plan or project.
5. Prepare for meetings, presentations, minutes etc. as assigned by the Director.
6. Reception, telephone, and mail distribution coverage in the absence of the Administration Receptionist.
7. Maintain administrative files and other related records.
8. All other reasonably related jobs as assigned.

QUALIFICATIONS (knowledge, skills, abilities)
1. Graduate from an accredited college or university, preferred.
2. Leadership abilities, good judgment, ability to work under pressure.
3. Ability to handle multiple tasks, flexibility, and creativity.
4. Computer proficient in MS Office Suite.
5. Strong organizational skills.
6. Strong verbal and written communication skills.
7. Five years related experience at a professional level, preferred.

On Lok's Employee Benefits include (eligible for any regular position for 20 hr/wk or more):

• Medical, Dental, and Vision coverage
• Retirement Savings Plan 403(b) and Term Life/AD&D Insurance
• Flexible Spending Account, Commuter Checks, MLA scholarships, Employee Assistance Program (EAP)
• Pet Insurance and additional discounts
• Holidays (10 per year), vacation time, sick leave, and long-term disability insurance

Your final compensation offer will be determined based on factors such as skills, experience, education, and licenses/certifications. The pay range is expressed as an hourly rate regardless of FLSA status. Exempt positions are paid salaried and are not subject to overtime.

Pursuant to the San Francisco Fair Chance Ordinance, and state and federal laws (including federal PACE requirements at 42 CFR 460.64(a); 460.68(a), we will consider for employment qualified applicants with arrest and conviction records.

On Lok is an equal opportunity employer committed to a diverse and inclusive workforce. All applicants will receive consideration for employment without regard to sex (including pregnancy), race, religion, color, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, disability, medical condition, genetic information, marital status, age, military or veteran status, or any other legally protected status.

If you require reasonable accommodation to participate in the job application or interview process, to perform essential job functions and/or to receive other terms, privileges or benefits of employment please contact Recruitment (recruitment@onlok.org).