On Lok

Dedicated to The Care of Elders:

On Lok is a not-for-profit organization founded in the early 1970s by a group of citizens concerned about the plight of elders and the lack of long term options in the community. On Lok serves as the administrative arm of a group of five affiliated non-profit organizations. Its functions include research and development, human resources, fundraising and management information systems.

We understand the importance of a system that works together. Your expertise, drive and passion can help us carry out our mission to improve lives and advance healthcare.

Join our team of leaders to begin a rewarding career!

POSITION SUMMARY:

Under the direction and supervision of the Talent Acquisition Manager, the Talent Acquisition Coordinator is responsible for supporting the Talent Management team, especially with the recruiting and onboarding processes. They work in partnership with the Talent Acquisition Specialists, Recruiters, and hiring managers. The Talent Acquisition Coordinator interacts with each new team member from the time an employment offer is accepted, through initial onboarding, new hire orientation, and maybe beyond with follow up calls to assess initial experience/progress in their new role.

DUTIES / RESPONSIBILITIES:

1. Liaison with new hire once they have accepted
   1. Ensure consistent and complete pre-onboarding communication with new employee
   2. Ensure that all hiring forms and processes are completed in advance of the new team member's first day
2. Complete full-cycle Onboarding: own newly opened, or aged, Requisitions from inception until closed
   1. Requisition Intake: review for accuracy and completion and ensure approvals are made in a timely manner; consult with Hiring Manager, if needed, and alert Recruiters to post on Job Boards
   2. Recruitment: Serve as the primary point of contact to recruiters for a smooth and effective recruiting process; participate in weekly recruiting calls to stay current on openings, search/interview/fill
   3. Offer Authorization Request form: review for correct completion and process through HR approval step
   4. Compensation Review: may research and recommend compensation; track declined offers due to compensation and share anomalies with Comp Team and Recruiters
   5. Ensure all applications are dispositioned and filled openings are closed in a timely manner
   6. Data entry into On Lok's Human Resources Information System (HRIS)
3. Ensure regular communications to key stakeholders
4. Facilitate New Hire Orientation (NHO) including logistics to prepare and finalize the orientation
5. E-filing and creation of employee files
6. Review and code monthly invoices and maintain Recruiting expense tracker
7. Regularly cross train to understand basic responsibilities of HR partners to support/deliver information to clients, as needed; may include Day 1 Onboarding (finish i-9 process; collect necessary paperwork)
8. Run and/or participate in community recruiting events
9. Participate in projects as assigned for growth opportunities

1. Manage the Applicant Tracking System (ATS)
   1. Recommend and implement enhancements to improve processes
   2. Ensure data accuracy, timeliness, and cleanliness in the ATS
   3. Ensure positions are quickly posted on internal and related external websites

1. 1. Consult with the Hiring Manager, as needed
2. Provide training sessions to our partners and clients
   1. Partner with sources (recruiters, interviewers, hiring committees, senior executives, HR leaders) to ensure that all aspects of the candidate evaluation process are clearly communicated and that every internal hiring person involved is familiar and consistent in applying recruiting processes (e.g. Help set up a process to train and then hold managers accountable for legal and effective hiring)
   2. Teach managers and others in the hiring process to assess all job applicant finalists fairly and consistently
   3. Ensure partner recruiters understand and adhere to On Lok expectations
3. Document and maintain Talent Acquisition policies and procedures; ensure compliance to all applicable laws, regulations, and policies

QUALIFICATIONS (knowledge, skills, abilities):

1. H.S. Diploma
2. Two years related HR and/or office administration experience
3. Proficient using MS Word and Excel with accuracy
4. Ability to work at a fast pace with accuracy and attention to detail
5. Ability to work with ambiguity
6. Excellent critical thinking skills: initiative, judgment and discretion
7. Excellent communication skills in person and via phone
8. Strong time management skills to ensure effective use of time and on-time completion of tasks and activities
9. Ability to handle and maintain confidential details and records
10. Experience and success with event/meeting planning and participation/facilitation
11. Excellent organizational skills and ability to multi-task
12. Strong administrative problem-solving skills
13. Stellar customer service skills with every client and partner
14. Comfort working as a part of a team, contributing to and supporting a team

On Lok's Employee Benefits include (eligible for any position for 20 hr/wk or more):

• Medical, Dental, and Vision coverage
• Retirement Savings Plan 403(b) and Term Life/AD&D Insurance
• Flexible Spending Account, Commuter Checks, MLA scholarships, Employee Assistance Program (EAP)
• Pet Insurance and additional discounts
• Holidays (10 per year), vacation time, sick leave, and long-term disability insurance

Your final compensation offer will be determined based on factors such as skills, experience, education, and licenses/certifications. The pay range is expressed as an hourly rate regardless of FLSA status. Exempt positions are paid salaried and are not subject to overtime.

Pursuant to the San Francisco Fair Chance Ordinance, and state and federal laws (including federal PACE requirements at 42 CFR 460.64(a); 460.68(a), we will consider for employment qualified applicants with arrest and conviction records.

On Lok is an equal opportunity employer committed to a diverse and inclusive workforce. All applicants will receive consideration for employment without regard to sex (including pregnancy), race, religion, color, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, disability, medical condition, genetic information, marital status, age, military or veteran status, or any other legally protected status.

If you require reasonable accommodation to participate in the job application or interview process, to perform essential job functions and/or to receive other terms, privileges or benefits of employment please contact Recruitment (recruitment@onlok.org).